Our Lady of the Lake University
 
 
  

Circulation Policies

Categories: 
Borrowing PrivilegesHolds
ID CardsSearches
Circulating & Non-Circulating MaterialsReturning Materials
Loan PeriodOffsite Materials
RecallsCopy Cards
RenewalsFines
Lost & Found 
Borrowing Privileges:
People who can check out materials from the Sueltenfuss library are:
  • Undergraduate students
  • Graduate/Masters students
  • Doctoral students
  • Extended Learning students
  • Staff
  • Faculty
  • Alumni
  • Community Users
  • CDP
  • TexShare Users
ID Cards:
Current OLLU students, staff, faculty, and alumni need a OLLU ID Card to borrow materials from the Sueltenfuss Library. OLLU ID cards can be obtained at the OLLU Assessment Center in the basement of the Walters Center on the San Antonio campus.
OLLU Sisters (CDP), TexShare, and Community Users need a blue OLLU Library card to check out materials. The blue card is issued at the check out desk at Sueltenfuss Library.
OLLU ID cards are not transferable. ID card holders are responsible for all materials checked out with their card.
Circulating and Non-Circulating Materials:
  • Books from the general collection circulate to all registered borrowers.
  • Materials on reserve have restricted circulation periods and a different fine schedule. For reserve fine schedule, click here.
  • Reference books and bound journals circulate only to OLLU faculty for three days.
  • Current journals and newspapers do not circulate.
Loan Period-Books:
  • Undergraduate: 2 weeks,1 renewal
  • Undergraduate Extended Learning: 2 weeks,1 renewal
  • Graduate/Masters: 4 weeks, 1 renewal
  • Graduate Extended Learning: 4 weeks, 1 renewal
  • Doctoral: 15 weeks, 1 renewal
  • Faculty: 4 weeks, 4 renewals
  • Staff: 4 weeks, 4 renewals
  • Alumni: 2 weeks, 1 renewal
  • Community: 2 weeks, no renewals
  • CDP: 4 weeks, 1 renewal
  • TexShare: 2 weeks, no renewals
Loan period for media (VHS, DVDs, CDs, LPs,) is 3 days for all OLLU students with no renewals, 1 week for OLLU staff, and CDP sisters and 2 weeks for OLLU Faculty. Alumni, Community, and TexShare users do not have media check-out privileges.
Loan period for leisure reading materials is 2 weeks for all OLLU students, staff, faculty, alumni, and the CDP sisters. Community and TexShare users do not have leisure reading check out privileges.
Click Here for a chart of OLLU Students, Staff, Faculty, and CDP circulation privileges.
Click Here for a chart of Alumni and Non-OLLU Patrons circulation privileges.
Recalls:
Books that are recalled must be returned to the check out desk in a timely manner.
Materials needed for course reserves are subject to immediate recall.
Renewals:
Books can be brought into the library for renewal, or they may be renewed over the phone. The number for renewing books is (210) 434-6711 ext. 2325.
Renewals must be placed on or before the due date.
Materials that have a hold on them or have been recalled cannot be renewed.
Refer to the Loan Period section for specific number of renewals allowed.
Holds:
Books checked out to another borrower may be placed on hold by another OLLU borrower.
Holds may not be placed on media or leisure reading materials.
Searches:
OLLU library users may request that the circulation staff search for materials that cannot be located in the library. If found, the materials will be held at the check out desk and notification will be sent to the requestor.
Items located by the staff will be held at the check out desk for a period of 3 days.
Returning Materials:
Books can be returned to the check out desk drop-chute located on the 2nd floor or the outside drop box located on the south side of the library. Should the library be closed, only the outside drop box will be available for returns.
Media materials should never be placed in the outside book drop.
Offsite Materials:
Older OLLU library materials are housed in an offsite location. To obtain materials from this location, users must fill out an offsite request form and return it to the circulation desk. If found, the materials will be held at the circulation desk and notification will be sent to the requestor.
Most offsite items may be picked up at the check out desk the next day.
Copy Cards:
Copy cards (VendaCards), are available for purchase at the check out desk for $.55 cents. The card reduces the price of photocopying from $.10 to $.07 cents per page.
Fines:
Books:
Overdue..$.25 per day ($10.00 maximum) Lost..$30.00 per item or actual value
Media (VHS, DVD, CD, LP):
Overdue...$1.00 per day ($10.00 maximum) Lost..$30.00 per item or actual value
Leisure Reading:
Overdue...$.25 per day ($10.00 maximum) Lost..$30.00 per item or actual value
Borrowing privileges for all OLLU students are suspended and registration, transfer of credits, grades, and graduation may be blocked until all fines are paid.
Overdue, lost, and recall notices are sent as a courtesy to remind borrowers that an item should be returned. However, failure to receive a notice does not absolve the borrower of the responsibility to return the item to the library in a timely manner.
Borrowing privileges for all OLLU students are suspended with 5 overdue books or an accumulation of $10.00 in fines.
Borrowing privileges for OLLU Alumni, Community, and TexShare users are suspended with 1 overdue book or an accumulation of $1.00 in fines.
Fines and lost items can be paid with cash, check, or money order. Credit card payment cannot be accepted. Patrons who have previously written deliquent checks to the library are not allowed to make payment by checks and can only pay by cash or money order.
Exceptions to these library circulation policies may be granted on a case-by-case basis if need is demonstrated. Only the circulation manager or an OLLU librarian has the authority to remove fines from a borrowers account.
Lost & Found:
All lost items found in the Sueltenfuss Library are kept at the check out desk. Sueltenfuss library users must identify the lost item and a staff member will retrieve the item from the lost & found shelf. After ten days, all lost items are taken to the OLLU bookstore.
Lost items found in the Information Skills Lab, room 213, are not kept at the Library's Lost & Found shelf. Inquiries concerning items lost in the ISL can be made by calling ext.2236.
If you have any questions regarding circulation, contact Steven Wise, Head of Public Services, call (210) 434-6711 ext. 2841, or call toll free 1-800-846-4085