Faculty Guide to Library Course Reserves

What are Library Course Reserves?

Library reserves are materials made available to students that directly supplement their class. These supporting materials may be of various types, including books, videos, articles, software, maps, pamphlets, etc. There are two types of course reserves available: Regular Reserves and Electronic Reserves (E-Reserves).

What is the difference between and Regular Reserves and

E-Reserves?

Regular reserves are materials that are available for checkout at the Library’s circulation desk. Regular reserves may include all types of materials but are accessible only when the library is open.

E-Reserves are limited to articles, chapters and selected audio files. Items on e-reserves are available online anytime during the semester and require a password from the instructor.

How can students get access to class e-reserves materials?

Students will receive a password for their course reserves directly from their instructor.

What do I do if my e-reserves password does not work?

If the e-reserves passwords you were given does not work, contact Oscar Gutierrez (gutio@lake.ollusa.edu) at the Library’s circulation desk for help.

How long can a reserve item be checked out?

Depending on the instructor, items on Regular Reserve (with the exception of audio-video materials) can be checked for times periods ranging from 3 hours, overnight, 3 days, or 7 days. Audio-Visual materials can be checked out for periods ranging from 3 hours, overnight, or three days.

Materials on E-Reserves can be viewed online 24 hours a day, 7 days a week during the semester.

Where can students find out what material is on reserve for my class?

For regular reserves, students can check the reserves notebook at the Library’s Circulation Desk and search under the instructor’s name. Students can also search for print reserves using the Library’s Online Catalog. For e-reserves, students can go to http://ollu.docutek.com/eres/default.aspx and select the Electronic Reserves link.

How long will it take to get my e-reserves material posted?

Processing reserve materials may take up to 5 working days. Reserve requests should be submitted at least a week in advance of reading assignments. Reserve requests are processed in the order they are received.

Can I place materials on both print reserve and e-reserve?

Yes but only photocopies and selected audio files.

How long can I keep materials on reserve?

Photocopies will remain on reserve for one semester only. All photocopies will be removed from the reserve collection and returned to the instructor after the last day of each semester. Unless otherwise indicated by the instructor, books will only remain on reserve if the same instructor teaches the same course in the subsequent semester. All other items will be removed from reserve and returned to the instructor. Media will remain on reserve for one semester only.

What type of materials can I place on reserve?

Books (circulating collection & dissertations) owned by OLLU Library

Books owned by the instructor

Media (DVD's, VHS, CD's, LP's, etc…) owned by OLLU Library

Media owned by the instructor

What type of material is not allowed to be put on reserve?

Interlibrary Loan Books

Current or bound periodicals owned by OLLU Library

Photocopies which do not meet copyright compliance guidelines

• Who can place materials on reserve?

• Any member of the OLLU instructional faculty, staff, or administration may request an item be placed on reserve.

   

  How can I place materials on reserve?

• 1. Complete and sign the appropriate Reserve Request form. Reserve Request Forms may be obtained at the check out desk or by clicking one of the following links:

  Request form for Books

  Request form for Photocopies

  Request form for Media

• 2. Print and return the form(s) to the Library’s circulation desk along with your materials or e-mail the form to gutio@lake.ollusa.edu

  List all books per course on one form, all photocopies per course on a separate form, and all media per course on a separate form

• What do I need to include on the reserve form?

• Complete as much of the bibliographic information as possible. Citation style does not matter

   A Complete bibliographic citation consists of:

  • author
  • article/chapter title
  • book, journal or poem title
  • date
  • volume number for journals
  • publisher for books
  • page numbers

   

  *Incomplete forms cannot be processed. Requests forms lacking complete bibliographic citations or copyright ownership statements will also be returned.*

   

  Do I have to scan the articles myself for e-reserves or can I just submit paper copies?

• If you already have your materials in electronic format, simply e-mail or drop off your disk at the Library’s Circulation Desk. If you don’t have your materials in electronic form, the library staff can scan the documents for you. However, you must include a complete bibliographic citation and a copyright ownership statement on the first page for all photocopies submitted.

• Is there a limit of what I can put on reserve?

• One paper copy of an article, an entire chapter of a book, or an entire poem may be placed on reserve for one semester, even if the copies were obtained through interlibrary loan.

  One paper copy of an article, an entire chapter of a book, or an entire poem supplied by an instructor may be placed on reserve provided that the copyright notice is included on the first page.

  Can I place multiple copies of an article on reserve?

• Yes. Multiple paper copies on reserve should meet the following guidelines:

  Amount of material should be reasonable in relation to the total amount of materials assigned for one term of a course taking into account the nature of the course, its subject matter and level (17 U.S.C. Sec 107 (1) and (3));

  Number of copies should be reasonable in light of the number of students enrolled, the difficulty and timing of assignments, and the number of other courses which may assign the same material (17 U.S.C. Sec 107 (1) and (3));

  Effect of photocopying the material should not be detrimental to the market for the work. (17 U.S.C. Sec 107 (4)).

  When do I need to get copyright permission to post my materials on reserve?

• When there is repetitive copying: The reserve use of photocopied materials in multiple courses or successive years will normally require advance permission from the owner of the copyright (17 U.S.C. Sec 107 (3));

  When it is a consumable works: The duplication of works that are consumed in the classroom, such as standardized tests, exercises, and workbooks, normally requires permission from the copyright owner (17 U.S.C. Sec 107 (4));

  When it is a creation of an anthology as a basic text material for a course (a.k.a. "course packs"): Creation of a collective work or anthology by photocopying a number of copyrighted articles and excerpts to be purchased and used together as the basic text for a course will in most instances require the permission of the copyright owners. Such photocopying is more likely to be considered as a substitute for purchase of a book and thus less likely to be deemed fair use (17 U.S.C. Sec 107 (4)).

  How can I get permission to have my materials placed on reserve?

• If requested, Sueltenfuss Library will request permission to use photocopied materials through the Copyright Clearance Center. However, Copyright owners may grant permission to use an article for a fee. These fees will be the responsibility of the requesting department.

• OLLU Libraries Copyright Policy
• U.S. Copyright Office
• UT System Crash Course in Copyright